Chapter Chair

Role Description: The Chair guides the board in upholding CISV’s vision, mission and values and ensures that they are reflected in the day-to-day management and operations of CISV Victoria. They are an official representative of the chapter and a member of CISV Canada. They provide facilitation of the work of the chapter and board members. 

Responsibilities: 

• Call and chair meetings of the Board on a regular schedule. 
• Take action and make decisions on behalf of the Board, that are judged to be in the best interest of the Chapter, when it is not possible to convene the Board. 
• Review Chapter policy and structure, and propose improvements to support the achievement of CISV goals and purpose. 
• Ensure that Board members or individuals with organizational responsibility are recruited as needed and receive appropriate training. 
• Coordinate, monitor, and evaluate committee and personnel work that aligns with approved plans. 
• Ensure the by-laws and constitution of the Chapter are respected. 
• Review, develop, and propose long term strategic plans and annual operational plans for Board consideration. 
• Co-ordinate and contribute towards the Annual Report of the chapter and present the Report at the Annual General Meeting. 
• Help prepare the budget for the fiscal year. 
• Manage crises and other emergencies arising from and/or affecting the programs and operations in conjunction with the Risk Manager. 
• Receive, consider, and act on complaints in conjunction with appropriate Board members. 
• Understand organizational structure and involvement requirements of CISV Canada and CISV International. Represent CISV Victoria to these bodies when needed or appoint a designate. 
• Ensure that the organization is meeting BC Society requirements to retain registered charity status (including file Annual BC Societies report) and update the Constitution as needed. 
• Represent the Chapter with other organizations and media and serve as a CISV ambassador as needed. 
• Be aware of and ensure compliance with the rules of CISV Canada and CISV International, as well as federal, provincial, and local laws that relate to CISV activities. 
• Maintain regular correspondence between other Canadian chapters, National executive, and the International Office. 

Time Commitment: HEAVY 

• Preparation for and participation in monthly Board Meetings 
• Travel to and attendance at annual National Board Meeting (November) 
• Participation in CISV Canada’s online Quarterly Board Meeting calls 
• Attendance at CISV all-membership events (~3/year) 
• Participation in regular chapter initiatives and working groups as feasible. 

Succession Plan: 

• Current (2024-25): Lilly Powell (term began in 2023) and Sarah McDonald (term began in 2023) 
• Nominee for 2025-26: Lilly Powell and Sarah McDonald 
• Looking Ahead: If elected, the current Co-Chairs’ terms end in 2026. Will be looking to elect a new Chapter Chair next year for 2026-27 (and beyond). Opportunities to shadow this role during the 2025-26 year are available. 
  • It is recommended that the Chapter Chair commit to at least two years in the role to allow someone the opportunity to shadow them before stepping into the position the following year.